Position Description – Office Manager

Job Summary

The Office Manager will oversee the general administrative function and activities of the office.

Duties and Responsibilities

  • Greet and connect visitors with staff members and arrange amenities as needed
  • Pick up and distribute mail to staff
  • Maintain and update mail, email, and telephone directories
  • Using proper telephone etiquette, handle all phone inquiries within capacity, taking messages and arranging call-backs where necessary to protect the time of the President and VPs, routing calls elsewhere as needed.  
  • Take detailed messages if applicable and provide back-up materials for all call-backs
  • Conduct phone surveys / inquiries as needed.
  • Assist President / VPs in meeting preparation activities including meeting room / facility set-up and catering arrangements
  • Manage daily office function including re-ordering office and kitchen supplies, communicating with office cleaning team and being the direct contact for supply and equipment vendors, troubleshooting problems as they arise
  • Work with Bankhead House & Heritage Center and White House on 5th staffs to provide support as needed
  • Other duties as assigned

Required Skills and Abilities

  • Knowledge of office management procedures
  • Excellent verbal and written communication skills (including legible handwriting)
  • Excellent interpersonal and customer service skills
  • Excellent organizational skills and attention to detail
  • High level of creativity
  • Proficient with Microsoft Office and related software
  • Ability to become proficient in CSuite – the Foundation’s software management system, updating files and providing maintenance as needed

Education, Experience, and Physical Requirements

  • High school diploma required, Associate’s degree or higher preferred
  • At least three years of administrative and clerical experience preferred
  • Ability to lift and move up to 20 pounds at times

Salary Range

$35,000-$40,000

How to Apply

To apply for this position, send a resume and cover letter to cmoody@wacf.org.